Year-End Sponsor Thank-You + Tax Receipt Email

Grateful, complete, forward-looking

This email does four things:

1. Thanks the sponsor
2. Confirms tax documentation
3. Shows real impact
4. Keeps the door open for next year

Email

Subject

Thank you for your support this seasonThank you for your support this season

Hi [Name],

As the season comes to a close at [Market Name], I wanted to personally thank you for your sponsorship and support this year.

Because of partners like you, we were able to support local farmers and food producers, welcome our community week after week, and continue building a market that strengthens the local food system and local economy.

Your sponsorship contributed directly to:

• [Brief example: community programming / outreach / food access / market operations]
• A successful and well-attended season
• A welcoming, vibrant space for our community

Attached is your tax receipt for your records. Please let us know if you need any additional documentation.

We are incredibly grateful for your partnership and look forward to building on this success as we plan for the upcoming season. When the time is right, we’d love to connect again and share what’s ahead.

Thank you for being part of such a positive and impactful year.

Warmly,
[Your Name]
[Market Name]
[Contact Information]

A simple, meaningful way to show sponsors their impact

Format tip: This works beautifully as a 3–5 page PDF. Clean design, photos of people, short sections, lots of white space.

PAGE 1 — COVER

Thank You for Supporting [Market Name]
Season Impact Report | [Year]

Because of your support, our farmers’ market continued to grow as a place that supports local agriculture, strengthens the local economy, and brings our community together around fresh, local food.

📍 [Location]
🌱 [Market tagline or mission line]

PAGE 2 — A MESSAGE OF GRATITUDE

A Note of Thanks

This season would not have been possible without the support of our sponsors.

Your partnership helped us continue to serve local farmers and food producers, welcome families and neighbors each week, and create a vibrant, accessible market that reflects the values of our community.

We are deeply grateful for your investment in local food, local businesses, and community connection.

PAGE 3 — THE IMPACT (KEEP IT HUMAN)

What Your Support Made Possible

Because of sponsors like you, this season we were able to:

• Support local farmers and food producers
• Welcome community members week after week
• Offer programming and experiences that made the market a destination
• Invest in outreach, operations, and improvements that strengthened the market overall

If you have numbers, you can include them here — but they’re not required.

Example (optional):

• ✔️ [X] weeks of market operations
• ✔️ [X] community programs or events
• ✔️ [X] local farms and small businesses supported

PAGE 4 — CHOOSE YOUR IMPACT (CUSTOMIZABLE)

How Your Sponsorship Helped

Depending on the sponsor, highlight one or more areas.

Examples:

Community Programming
Support helped us offer live music and special programming that encouraged people to stay longer, connect, and enjoy the market as a true community gathering space.

Marketing & Outreach
Sponsorship allowed us to expand our marketing efforts, reaching new shoppers and increasing visibility for local farmers and small businesses.

Food Access & Equity
Support helped strengthen programs that expand access to fresh, local food and support families in our community.

Market Operations & Infrastructure
Sponsorship helped fund the behind-the-scenes work that keeps the market safe, welcoming, and well-organized.

PAGE 5 — COMMUNITY VALUE & VISIBILITY

A Trusted Community Space

Our market continues to be a trusted, visible part of the community — a place where people come not just to shop, but to connect.

Sponsors are part of that trust.

Your business’s support signals a commitment to:

• Local agriculture
• Community wellbeing
• Sustainability
• The local economy

This alignment matters — and it’s noticed.

PAGE 6 — LOOKING AHEAD

Looking Toward the Next Season

As we plan for the upcoming season, we’re excited to continue building on this momentum.

Future goals include:

• Growing programming and outreach
• Expanding visibility and engagement
• Continuing to strengthen community impact

Support from sponsors like you helps make that growth possible, and we look forward to sharing what’s ahead.

PAGE 7 — FINAL THANK YOU

Thank You for Being Part of This Season

Your sponsorship made a real difference.

Thank you for supporting local farmers, small businesses, and a stronger local food system. We’re proud to have you as part of our market community and look forward to continuing this partnership in the seasons to come.

With appreciation,
[Market Name Team]

📧 [Email]
🌐 [Website]

HOW TO USE THIS PDF

Markets can:

• Attach it to the year-end thank-you + tax receipt email
• Share it as a standalone impact report
• Pull sections into renewal conversations
• Adapt it year to year with minimal updates

DESIGN TIPS (IMPORTANT)

• Use real photos of people (customers, families, market scenes)
• Keep text short and skimmable
• Use headings, icons, and white space
• Avoid dense paragraphs or jargon
• This is a celebration, not a report card

WHY THIS WORKS

• Reinforces value without re-asking
• Makes sponsors feel proud of their support
• Sets the stage for renewal naturally
• Builds trust and long-term relationships

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